FOR FINANCE LEADS
From Manual Reconciliation to Reconciled Reality.
Viability is your financial source of truth: Employee and operational data created, managed, and orchestrated for forecasting, reporting, and accounting integration—ending fragmented spreadsheets and the “Latency Tax” for good.
< 24 Hours
100% Auditability
8% – 18% Margin Recovery
You can’t govern a business in the rearview mirror.
In multi-venue hospitality, the finance team is often the last to know when a margin slips. Without a unified data layer, you are forced to manage:
- The Spreadsheet Trap: Hours wasted manually exporting and reconciling fragmented data from disparate POS and Payroll systems.
- The “Grey” Data Gap: Relying on manager “gut feel” to explain labor overruns instead of having a reconciled, binary reason.
- Fiscal Drift: Small daily variances that compound into significant EBITDA erosion by the time the month-end P&L is produced.
- The Manual Reconciliation Burden: Finance teams lose days to payroll-to-accounting transfers and “detective work” trying to verify if supplier invoices match the agreed price.
Automated Oversight. Built for Precision.
Viability isn’t just a reporting tool; it’s a governance framework. We sit above your tech stack to ensure every dollar is accounted for against a 95% accurate revenue anchor:
- Binary Truth: A single, reconciled view of the business that eliminates discrepancies between the floor, the office, and the bank.
- Automated Accountability: Our AI identifies whether a variance was a “Revenue Shortfall” or a “Bad Plan,” automating the attribution process.
- Live Trajectory: See your actual vs. forecast performance in real-time, allowing for intra-week corrections before they impact the bottom line.
- Direct Payroll Integration: Eliminate manual data transfer. Viability pushes verified employee and labour cost data directly to Xero or MYOB, enabling your payroll team to complete final payrun steps in seconds—not hours.
- On-the-Spot Invoice Verification: Protect your margins before the bill is paid. Verify every invoice for accuracy and price directly in the venue, catching errors at the source rather than during the month-end audit.
Your entire portfolio, audit-ready and reconciled.
The Variance Tracker
Instantly see where actual spend deviated from the “Revenue Anchor” across all venues.
Service-Period Resolution
Drill down into four distinct daily service periods to find exactly where the financial drift occurred.
One-Click Reconciliations
Viability creates and manages your labour costs, revenue, and COGS data, then pushes verified information one-way to Lightspeed, Square, Xero, and MYOB—eliminating manual data entry and reconciliation errors.
White Picket Coffee House, Ground Floor Coffee & Pulse Coffee Co.
To say that it has changed not only my profitability but my life would be an understatement. Being coffee shop owner for 13 years, I pride myself on being an efficient operator. But prior to discovering Viability, I used to drown in hours and hours of data entry and excel spreadsheets every week. Now, everything happens in the one spot, saving me so much time, and making me so much more efficient. I now have the time to do the most important job in my business: serve customers. Being so profitable now that I have Viability has enabled me to have more room in my labour budget, which has also led to increased sales… what a product!
Anthony Pollina
Owner, White Picket Coffee House, Ground Floor Coffee & Pulse Coffee Co.
Luigi Delicatessen
I literally have dashboard visibility to all the critical information I need to run a successful business and can make decisions based on facts, not guess work! This has enabled me to focus on what I do best, therefore becoming more productive, a better boss, a better dad, a better husband, a better friend and a much better business man!
Luigi Di Costanzo
Director, Luigi Delicatessen
Pizza Meccanica
Finally, someone has developed a program that encompasses everything (and I mean everything) to run a profitable, successful, true and efficient business. Thanks Pius and team Viability for saving us time, money and headaches. No more guessing with this accurate program.
Stelio Birbas
Owner, Pizza Meccanica
Cotto & Platform 10
After using Viability over four years, I’d say it’s a win-win investment. This software simply makes it easier to run a profitable business. Nothing else can give me the same depth of insight. My managers and team use Viability to keep targets on track. It gives me back management time, grows business and makes the teams more engaged with success. It’s worth the investment ten times over.
Frank Cecere
Owner, Cotto & Platform 10
Cheffy Chelby’s
As someone who absolutely has no tech experience and hates computers …I’m actually in love with using the system. I will make time in my day to actually get to know Viability. I’ve really have no idea about numbers in the past. I’ve totally avoided looking at my Xero, gone on the advice of my bookkeepers and my accountants. Just sort of gone with the flow, gone with my guts. And it’s really nice to see the actual data in Viability, and to be able to see where my guts have been right, and where they’ve been a little bit off.
Michelle Lowe
Director, Cheffy Chelby's
Commitment Issues
Getting going as a solo operator by myself, using that as a platform really helped me grow my business, making sure I had the profits there to sustain me leaving my first venue to come open my second venue. It’s really helpful setting up a new venue. I love doing the rosters on there, they’re all costed for you. It makes it really really easy. My day is so much quicker now.
Asa Donehue
Owner, Committment Issues
Your burning questions Answered
How can I automate payroll reconciliation for a hospitality group?
Manual data transfer between payroll systems and accounting software is a major source of “Latency Tax.” Viability solves this by integrating payroll ready data directly into your accounting platform (Xero/MYOB). This ensures that labor costs are reconciled against revenue anchors in real-time, eliminating manual entry errors and providing an instant, audit-ready view of your group’s biggest expense.
What is the best way to verify supplier invoice accuracy in a restaurant?
Most COGS leakage happens because of unverified invoices or price fluctuations that go unnoticed until month-end. Viability allows for on-the-spot invoice verification directly in the venue. By catching pricing errors and quantity discrepancies at the point of impact, you ensure that the data hitting your ledger is 100% accurate, protecting your EBITDA from administrative oversight.
How do I reduce manual bookkeeping hours for multiple cafe locations?
The “Spreadsheet Trap” is a drain on hospitality finance teams. Viability acts as a professional governance layer that automates data ingestion from Lightspeed, Square, and Xero. By streamlining data transfer and verifying invoices at the source, we significantly reduce the “detective work” required during month-end, allowing bookkeepers to focus on strategic analysis rather than data correction.
How do I stop manual data entry errors in my hospitality accounting?
Errors proliferate in the gap between where data originates and where it’s recorded. Viability eliminates this gap entirely by serving as your Reconciled Reality—the single source of truth where labour costs, revenue, and COGS are created and managed in real-time. Because all your operational data lives in Viability and flows one-way to your accounting software (Xero, MYOB) and POS (Lightspeed, Square), there’s no manual re-entry, no duplicate entry points, and no reconciliation delays. Your financial reports become a verified reflection of your venue’s actual activity, creating a Binary Truth that both your finance team and business owner can trust for tax compliance and profit planning.
Is there a way to track daily hospitality profit without a full P&L?
Waiting for a monthly P&L is too slow for the Precision Era. Viability provides a Live Trajectory of your financial position. Rather than waiting for period end, you can see EBITDA as a live view of the trading week, with that position becoming progressively more verified as each day closes and more of the week is confirmed.
Ready to eliminate the Latency Tax?
Join the finance leaders moving from retrospective reporting to real-time profit governance.