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LIVE EBITDA

Your profit is decided this week. Not reported next month.

By the time your P&L lands, the decisions that shaped it are already weeks old. Viability gives you a live view of your EBITDA as it’s being created — service by service, venue by venue — so you can protect your margin while there’s still time to change the outcome.

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See Profit Being Made or Lost — As It Happens

Move beyond month-end reports. Viability shows you live EBITDA that updates as your trading day unfolds, so you always know whether this week is building profit or quietly eroding it.

A Single Profit Truth Across Every Venue

No more conflicting numbers between ops and finance. Viability reconciles POS revenue, labour, COGS and overhead into one consistent, audit-ready view shared by every stakeholder.

Intervene Before the Damage Is Done

Spot the exact service where margin is slipping, make a fast, defensible correction, and protect your weekly profit before the week is locked in.

A month-end P&L isn't a management tool. It's a post-mortem.

Hospitality margins sit at 3-6% for most venues. At that level, one bad week can wipe out a month of gains. Yet most operators only discover the damage weeks later when the P&L finally arrives. The tools exist. The data exists. The problem is that none of it is connected in real time:
  • The Reporting Lag: Your POS captures revenue, payroll holds labour costs, accounting tracks invoices – but turning all three into an actual profit picture takes days or weeks.
  • The Reconciliation Gap: Ops feels the problem first. Finance sees it last. This creates blame, arguments, and decisions made too late to matter.
  • The Multi-Venue Blind Spot: Without a consolidated live view, you’re not governing a group – you’re reacting to surprises one venue at a time.

Your profit position, live — not in arrears.

Viability closes the gap between when profit is made and when you find out about it. By connecting your live POS revenue, labour, COGS and overhead commitments, it gives you a continuously updated EBITDA view that reflects operational reality – not accounting lag.
 
  • Service-Period Profit Resolution: Viability doesn’t just show you a daily number. It breaks your EBITDA down by service period — Morning, Brunch, Lunch, Dinner — so you can see exactly which part of the week is driving (or destroying) profit.
  • Revenue-Anchored EBITDA: Your profitability target moves with actual trading, not last month’s budget.
  • Causal Profit Rulings: When EBITDA drifts, Viability tells you why – revenue shortfall, labour overspend, or COGS blowout – so your team can act with precision.
Ai Supplier Governance

From live data to governed profit —
inside the week.

Ingest

Live data from your POS and accounting flows in automatically.

Anchor

We establish your real-time revenue heartbeat.

Analyse

The system calculates live EBITDA by service period and venue.

Visualise

The Viability Heat Map shows exactly where profit is being created or eroded.

Stablise

When EBITDA drifts, Viability issues a clear causal signal so you can intervene before the week is over.

Your burning questions Answered

How do I track restaurant profit in real time?

Most restaurants track profit through their accounting package — which means the data arrives weeks after the period closes. Viability changes this by connecting your live POS revenue to your labour costs, COGS, and overhead commitments in a continuously updated EBITDA view. Rather than waiting for month-end reconciliation, you see your profit position as it develops — service by service — so you can intervene while there’s still time to change the outcome.

Yes. Viability acts as a live P&L layer sitting between your front-of-house and your back-office. It ingests real-time data from your POS (Lightspeed, Square) and reconciles it against your payroll and supplier invoices via your accounting software (Xero, MYOB). The result is a continuously updated profit picture — broken down by venue and service period — that every stakeholder from floor manager to CFO can access from a single, shared view.

This is one of the most common frustrations in hospitality — and the answer is almost always hidden in the gap between revenue and cost timing. High revenue doesn’t equal high profit if your labour percentage is running heavy, your COGS is drifting, or your fixed overhead is absorbing a disproportionate share of a quieter period’s takings. The scale of the problem is significant: according to the Australian Securities and Investment Commission, poor cash flow is cited as a contributing factor in 40% of business collapses — and restaurants are particularly vulnerable because the gap between strong sales and actual profitability is so easy to miss when you’re only looking at the numbers monthly. Viability surfaces this gap in real time, showing you exactly where EBITDA is being eroded as it happens — not in a P&L that arrives three weeks later.

EBITDA — Earnings Before Interest, Tax, Depreciation, and Amortisation — is the most meaningful measure of a hospitality venue’s operational profitability. It strips out financing and accounting variables to show what your venues actually generate from trading. In a high-cost environment, IBISWorld data shows average net profit for Australian cafes and restaurants sits closer to 3–4% — meaning EBITDA is the number that tells you whether your business is genuinely viable, or whether revenue is masking a cost structure that’s quietly unsustainable. 

The difference between a profitable and an unprofitable operator often comes down to a few percentage points of cost control: labour costs account for between 30% and 50% of every dollar of revenue for hospitality operators, and nearly 1 in 10 hospitality businesses became insolvent in 2024 — almost double the average insolvency rate across other industries. That gap between controlled and uncontrolled labour is the difference between EBITDA that works and one that doesn’t. Viability makes this number live, not lagging — so you can close that gap while there’s still time to act.

Comparing EBITDA across venues is difficult when each site has a different cost structure, revenue profile, and reporting cadence. Without a consolidated view, operators are left reconciling manually — creating inconsistencies and blind spots that make fair comparison impossible. Viability provides a single, group-level EBITDA dashboard that benchmarks every venue against its own revenue anchors, giving you an objective, like-for-like profitability comparison across your entire group in real time.

Accountability breaks down when managers feel the targets are unfair or the data is unreliable. This is a widespread problem across Australian hospitality: the Fair Work Commission implemented a 3.75% increase in award rates in 2024, following a 5.75% increase in 2023 — a cumulative minimum increase of 9.5% over 24 months — which means most managers are already over budget before the P&L even arrives, with no shared understanding of why or when it happened. Viability addresses this by issuing causal rulings for every EBITDA variance — identifying whether a shortfall was caused by a revenue underperformance, a labour overspend, or a cost blowout beyond the manager’s control. This transforms the management conversation from a blame exercise into a precise, evidence-based coaching session focused on what to do differently — not what went wrong last month.

Viability acts as the central governance layer between your front-of-house trading data and your back-office financials. We ingest live sales data from your POS (Lightspeed, Square) and serve as the primary source of truth for all employee data, roles, and pay rates. Once labour and COGS are reconciled against your live revenue anchors, Viability performs a one-way push to your accounting software (Xero, MYOB) — ensuring your ledger always reflects your operational reality, eliminating manual data entry and the reconciliation errors that create the gap between what ops sees and what finance reports.